Our Services

thoughFire relies on a team of spunky and fresh individuals with the ability to turn concept into event heaven!

Concept and Design

  • Design of logo and theme
  • Design of announcement, invitations, posters, Attendance & CPD certificates
  • Design, print and production of invitations, programmes and nametags
  • Planning and devising of Marketing and Promotional Strategies

Venue Liaison/Coordination/Management

  • Sourcing of Venue
  • Accommodation Bookings
  • Coordination & Management of Exhibition Requirements
  • Catering Requirements
  • Décor Requirements
  • Equipment Requirements
  • Audio-Visual Requirements
  • Video and Photography
  • Parking Requirements
  • Security Arrangements
  • Protocol Arrangements
  • Translation Facilities
  • Provision of Administration Office for Conference Members

Conference Packs

  • Sourcing of all conference material:
  • Nametags
  • Conference Bags
  • Workshop Material
  • Corporate clothing, Caps, Souvenirs, Speakers Gifts, Stationery

Registration

  • Signing in of Delegates
  • Handing out of Conference Packs
  • Manning of Help Desk during Registration
  • Provision of Staff for Duration of Registration
  • Distribution of Attendance & CPD Certificates

Expenditure Control and Budgeting

  • Collection of Registration Fees
  • Providing of Proposed Budget
  • Reports and Reconciling of Accounts and Event Logistics

Managing of Databases

  • Distribution of Invitations
  • RSVPs and Confirmations
  • Maintaining and Updating of Databases

 

Public Relations and Media

  • Media Relations and Publicity
  • Media Releases
  • Press Conferences
  • Editing and Writing
  • Employee Communications
  • Customer Communications
  • Crisis/Issues Management

Transport Coordination

  • Flight Bookings
  • Confirmations of flights
  • Airport Transfers
  • Travel desk at Airports
  • Pre and Post Congress Tours
  • Accompanying Persons Tours
  • Shuttle Service for Delegates Conferencing

Additional Event Requirements

  • Sourcing and Liaising of:
  • Guest Speakers
  • VIP Protocol and Security
  • Applications for Mayoral Receptions
  • Sponsorship
  • Promotions
  • Design, Maintenance and Hosting of Web Sites
  • Coordination of Committee Meetings and Provision of Minutes